The name of the Society shall be The Society for Endocrinology, Metabolism and Diabetes of South Africa (SEMDSA).
SEMDSA (Society for Endocrinology, Metabolism and Diabetes of South Africa) is a scientific society open to all persons interested in endocrinology, metabolism and diabetes.
The objectives of SEMDSA shall be:
There shall be three classes of members.
4.2 Membership Fees & Status
The management of the Society shall be entrusted to an Executive Committee, of which the manner of election shall be laid down in the By-laws.
6. General meetings
An Annual General Meeting shall be held at such time as is laid down in the Bylaws, to receive from the Executive committee a report on the Society’s activities during the preceding year and an account of the Society’s finances, to confirm or complete the election of Officers of the Executive committee for the following year and to transact such other business as may be necessary. An extraordinary General Meeting of the Society shall be held not less than six (6) weeks after the receipt by the Executive committee of a request, from not less than ten per cent (10%) of the total membership, for the holding of such a meeting for a stated purpose. The Executive committee may call a General Meeting of the Society at any time for a stated purpose, provided that notice of such meeting be sent to all members not less than four (4) weeks prior to the date of such meeting. A quorum for any General Meeting shall be not less than ten per cent (10%) of the total membership.
7. Change of rules or by-laws
Alteration of any Rule of the Society shall be made only at a General Meeting of the Society, provided that four (4) weeks’ notice of such alteration has been given on the agenda of the meeting, and that sixty per cent (60%) of those voting on the alteration signify their assent. Voting may be proxy in respect of the above or any other matter decided by the Executive committee.
8. Scientific sections
The Executive committee may organise the formation of select sub-committees in specific areas as required.
SEMDSA will be responsible for its own finances.
SEMDSA may raise funds by any legal means (such as subscriptions, educational grants, sponsorships, journals, donations, workshops, congresses, guidelines) for furthering its objectives.
The Executive Committee may appoint an Auditor / Accountant to ensure that SEMDSA complies with Regulations set out by the South African Revenue Service.
Sub-Committees or Sub-Groups of SEMDSA shall comply with the financial provisions of SEMDSA Funds of SEMDSA may not be distributed to any person, except in the course of carrying out activities related to SEMDSA.
SEMDSA shall not be a party to any transaction, operation or scheme whose sole purpose is to reduce, postpone, or avoid liability for taxation.
SEMDSA shall not pay employees excessive remuneration, and will comply with the reporting arrangements determined by the Executive Committee
SEMDSA will comply with all and any conditions prescribed by the Minister of Finance by way of regulation or otherwise.
1. The Officers and Executive committee
The Executive committee shall consist of a Chairperson and Vice-Chairperson, and Honorary Secretary/Treasurer and five (5) active members. An endeavour should be made, where possible, to ensure that the members of the Executive committee broadly represent the membership and interests of the society and, if possible, to have at least one representative from each region.
Executive committee members may serve for a maximum period of three (3) consecutive years, except that:
Any Executive committee member who has served the maximum period referred to above will only become eligible for re-election after a lapse of two years.
Eight (8) members of the Executive committee shall be elected as provided under By-law 2 (below), at such time and in such manner that their election can be formally declared at the Annual General Meeting of the Society. The eight (8) members of the Executive committee shall vote for the office-bearers (Chairperson, Vice Chairperson and Secretary/Treasurer) from amongst themselves annually.
Should a vacancy occur in the Executive committee, or should the need arise, additional members may be co-opted onto the Executive committee.
Three (3) shall constitute a quorum of the Executive committee.
2. Election of Office Bearers and Ordinary Members of the Executive committee
The office bearers and members of the Executive committee may be proposed and seconded by either the Executive committee or members of the Society. Only paid-up active members may be elected. Voting shall take place by postal, online or e-mail ballot at least one month prior to the Annual General Meeting. Nominees for the Executive committee shall be contacted to confirm that they accept their nomination prior to the voting papers being sent to members.
Annually, up to a maximum of four (4) Executive committee members will be elected by the Executive Committee to automatically serve on the committee for the following year. Their term of service will not exceed the maximum time permitted to serve as stipulated above. This process will allow for continuity within the Executive committee.
Annually, a minimum of four (4) members will be voted onto the Executive committee by the members of SEMDSA.
The date, time and place of the Annual General Meeting shall be fixed by the Executive committee. Not less than one (1) week prior to the date of the Annual General Meeting, the Executive committee shall send to all members of the Society the agenda for the Annual General Meeting.
The Executive committee shall determine from time to time dues payable to the Society by members. The Annual General Meeting may appoint an auditor. New members shall be deemed members, with all obligations and rights of membership, immediately on payment of their annual subscription. Any member who fails to pay his subscription for two (2) years shall cease to be a member of the Society. Such lapsed member shall not be eligible for membership to the Society except after paying the two years’ subscription in default.
5. Expulsion of Members
The Executive committee may, at its discretion, remove from membership of the Society any members whose conduct, in the Executive committee’s opinion, is detrimental to the interests of the Society, but such member may appeal to a General Meeting of the Society to reverse the Executive committee’s decision.Click here read more